Higher Education Smart

Campus Association (HESCA)

HESCA’s aim is to provide Higher Education establishments with a platform for debate on smart card technology issues relevant to their business objectives.

HESCA endeavours to provide an opportunity to explore the technology in detail; the standards, software, hardware, applications and integration, aiming to develop a mechanism by which a series of cost-effective solutions is available to its members.

This Forum meets quarterly, including an annual two-day Conference & Exhibition.  The main focus is the on-campus functions supported by smart campus cards and, in the near future, by smartphones.  There are some 20 candidate functions, including access control, attendance monitoring, cashless catering & vending, library activities, campus payments, society memberships, examinee validation and identity assurance.  Meetings are chaired by an HEI representative, and are attended by smart campus service providers, HEIs, FEIs and specialist consultants.

2023 Meeting Dates/Venues

  • HESCA23 – 1st/2nd March, University of Warwick (see below)
  • 20th June, London
  • 3rd October (Webinar)
  • 21st November, London

Smartex’s annual two-day Conference & Exhibition for HESCA

Smart technology for a smarter campus

1st & 2nd March 2023

Kindly sponsored by:



HESCA (the Higher Education Smart Campus Association) has pleasure in inviting you and/or a colleague to attend its annual conference and exhibition – HESCA23 – taking place on 1st & 2nd March 2023 at The University of Warwick, on the outskirts of Coventry.

HESCA23 is the latest in a series of similar successful events that Smartex has run over the past 10 years in locations such as Southampton, Nottingham, Great Missenden, Glasgow, Cardiff, Cambridge, Bristol and Brighton.

Attendance at HESCA23 is free-of-charge to invited non-member HEIs and FEIs and to all HESCA members (with attendance on both days counting as one day’s membership entitlement).  Other non-members may attend at a cost of £200 + VAT per day per delegate.

We recognise that HEIs and FEIs are feeling the financial pinch, and that any investments in smart campus technology must be offset by cost savings or increases in revenue.  Accordingly, we have built this into the fabric of our planned topics for HESCA23.

Download HESCA23 Event Agenda

The following topics/themes are planned:

Day 1 – 1st March

  • Keynote and welcome – University of Warwick
  • A vision for the future – Cardiff Metropolitan University
  • Smart Campus – enhancing experience – University of Birmingham
  • Accommodating the new catering environments: “Digitalisation and self-service” – Uniware Systems
  • Unattended Payments in Education – Solutions and Benefits – VMC
  • The Future of Automated Retail and Hospitality – Lolly
  • Integrated, comprehensive and secure commerce and credentials solutions for colleges and universities – TouchNet
  • The future of payments on campus – University of Reading (t.b.c.)
  • The future of Access control: Card, Phone, Biometric – Grosvenor Technology
  • University of Warwick – Smart Campus and the journey to become SALTO’s largest Global Education Installation – SALTO Systems
  • Warwick – Smart Campus Access Control Journey – University of Warwick
  • The future requirements for access control on campus – University of Bristol
  • Our journey from 300 to 3,000 access control readers in 10 years – University of St. Andrews
  • Streamlining student enrolment/registration – University of Brighton (t.b.c.)
  • Data analytics for optimised engagement and strategic student retention – Independent College, Dublin
  • AI and the smart campus – t.b.c.
  • GDPR and the modern university – risks and rewards – VWV

Day 2 – 2nd March

  • The migration from smart campus cards to smartphones – HID Global
  • Using smartphones as ID cards: the pros and cons – Middlesex University
  • Smart Campus Integrations – Are they worth it? – The Hub Company
  • Managing students in a digital era of online, blended and transnational higher education – Higher Education Leader
  • The UK Digital Identity and Attributes Trust Framework – IDEMIA
  • Where and how do biometrics fit? – Ingenium Biometric Laboratories
  • The future of ID credentials – Databac
  • The importance of identity management on campus – Secanda
  • Can smarter IT ever pass the business-case test? – Independent College, Dublin
  • We want a ‘vibrant campus’, but we also want to save money – Oxford Brookes University
  • Smart building ‘technologies’, sensors, gateways and data management systems – Caburn Group
  • What students need from tomorrow’s campus – StudentCrowd
  • The post-COVID on-campus or off-campus student – A student perspective – A student
  • How smart technology is vital for tomorrow’s campus – Wonkhe SUs

As always, leading suppliers of smart campus solutions will be on hand throughout the event to demonstrate their new systems offerings, and you will have ample opportunities to talk to other HEI/FEIs about their experiences of developing a smart campus.

Cocktail reception on 1st March

Our traditional cocktail reception will be held in the late afternoon of 1st March in the event venue, to provide further opportunities for delegates, speakers and exhibitors to meet and share experiences and requirements.

Evening dinner on 1st March

The popular event dinner is taking place in the event venue at 7.00pm on the evening of 1st March.  Delegates, speakers and exhibitors may reserve places with us for this dinner at their own cost (approx. £45 + VAT per head).

What’s included in the deal?

Included within these arrangements will be:

  • Participation at all sessions on both days
  • Access to all available presentation material
  • Refreshments on arrival and throughout both days, including two buffet luncheons and the drinks reception on the evening of 1st March.

Overnight accommodation

We have reserved a limited number of rooms on-campus at either the Radcliffe or Scarman (a short walk from The Rootes Building, where the event is taking place).

To book, please go to  Warwick.ac.uk/services/conferences/bed-and-breakfast/ and quote the following Promotion Code to receive our preferential rates:

  • Single Occupancy @ £95 + VAT per night – HESCA23BBS1
  • Double Occupancy @ £115 + VAT per night – HESCA23BBD2

If you have any trouble booking a room, please contact me for assistance at annabel@smartex.com.

How to book to attend HESCA23

To book your place at HESCA23, please complete the online booking form.

If you have any questions relating to HESCA23 attendance, please contact me at annabel@smartex.com or on +44 (0)7785 254405.